7 Ways You Can Use a Virtual
Business Assistant
(and how they can save you money)

Here are just 7 Ways You Can Use a Virtual Business Assistant (and how they can save you money):

1. Email Management

The dreaded inbox! Do you have hundreds or thousands of unopened, buried, and possibly missed emails? You’re definitely not alone. But we all know that those lost or unopened messages can be vital to our day-to-day operations, and by not responding to them or taking some action, it could be costly. A Virtual Business Assistant can not only organize your emails, but create automations for emails to (almost) file themselves. You’ll know right where to go first to find the most important communications. What a weight off!

2. Project/Team Management

A VBA can be your point person for all things project - employees, subcontractors, vendors, processes, timelines - you name it. No more juggling meetings, check-ins, updates, and more for every person or task involved. You communicate with the VBA (sometimes called an OPM or Online Project Manager) and let them do the rest. Project coordination, task assignment, progress tracking - those are just some of the ways a Virtual Business Assistant can help with Project Management. Reduce the risk of overlapping job duties, miscommunication, and details falling between the cracks. VBAs can help your projects stay on schedule and within budget.

3. Online Research

With a world of information at our fingertips, what can’t be researched online? A Virtual Business Assistant can conduct meaningful market research, gather in-depth information on potential business opportunities, provide valuable insights to support your decision making, and everything in between. While potentially anyone can take on this task, a VBA should be skilled in how to efficiently and accurately navigate the overwhelming amount of information on the web, and find and report the information you need in a comprehensive way. Knowledge is power and leads to money-saving, peace-of-mind decisions!

4. Content Creation

Every business needs some kind of content to provide to their target audience and even their employees. Whether writing blog posts, creating simple graphics, drafting newsletters, or putting together procedural manuals, Virtual Business Assistants can take those tasks off your plate so you’re free to focus on the more strategic pieces of your business.

5. Virtual Event Planning

Virtual meetings, webinars, online training and workshops. There can be a lot involved from pre-launch to event to post-launch, including technical aspects, participant engagement, and logistics. What’s the best platform to use? Who is the audience? How will information be written and disseminated? What about post-launch reviews, notes, or recordings? That’s where a VBA comes in! They can manage all of the details needed for successful online events, large or small!

6. File Organization

Does your desktop look like a hot mess of scattered files? Are you constantly searching for “that file” because you can’t remember where you saved it? Keeping digital files organized is essential for efficiency and productivity - it can save valuable time (and money). Using the motto A place for everything, and everything in its place! a VBA can organize files into logical folders, back up important documents, and ensure easy access.  This reduces clutter and makes it easier to find important information when needed. Organization never felt so good!

7. Online Community Management

Managing online communities, such as forums or customer groups, helps in building a loyal customer base. A Virtual Business can moderate discussions, answer questions, and engage with members. This strengthens the community and fosters customer loyalty - without that, it’s hard for anyone to stay in business!